As a small business, Circa Legal Pty Ltd (ABN 13 683 629 343) (we or us) is not covered by, nor has it opted in to the application of, the Privacy Act 1988 (Cth).

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However, we understand the importance of keeping personal information private and secure and have taken steps to protect personal information that we hold and to provide information regarding our treatment of personal information.

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This privacy policy describes generally how we manage personal information and safeguard privacy. If you would like more information, please do not hesitate to contact us. 

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This privacy policy forms part of, and is subject to the provisions of, our Business Terms and Website Terms of Use. By using our website or services, or otherwise providing us with your information, you consent to us collecting, holding, using and disclosing your personal information as described in this policy. If we are not able to collect, handle, use and disclose personal information about you as set out in this policy, we may not be able to provide you with services or with access to our website. 

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What personal information do we collect? 

The information we collect depends on the nature of your interactions with us.  

Personal information includes information or an opinion, whether true or not, about an identified individual or an individual who is reasonably identifiable. 

We may collect personal information from our clients and potential clients, other individuals in the course of acting for our clients, business associates, contractors and suppliers. 

The personal information that we may collect and hold includes your: 

• name and date of birth; 

• contact details (residential and business addresses, telephone numbers and email addresses); 

• occupation, company name and employment information (including your job title); 

• payment details; 

• education and qualifications; and 

• any information that you otherwise share with us in conducting our business, providing and marketing our services and meeting our legal obligations. 

We may also collect and process non-personal information provided to us by your browser when you visit our website (if applicable). For example, the website you came from, your location information, IP address, web browser and/or device type and time of access. 

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How do we collect personal information? 

We will collect personal information from you directly when you provide your details to us.  

We may also collect personal information indirectly through face-to-face meetings, sharing business cards, by phone, email or other communications (including through LinkedIn and other social media channels). We may also collect information from other professional service providers (for example, accountants, tax and financial advisors and other law firms) who work with our clients. 

Our website (and third-party suppliers we use to assist us with our website) may also collect information as part of the service of providing internet session management and for security purposes. We (and our third-party suppliers) may also collect and use IP addresses, web log, computer and connection information for security purposes and to help prevent and detect any misuse of, or fraudulent activities involving, our website. This collection may involve the use of cookies. You are able to control your browser settings to limit the collection of cookies by us and our third parties, although this may affect your user experience. 

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How we may use your personal information? 

Your personal information may be used to: 

• provide our services to you as a client and/or respond to any queries or feedback you may have as a potential client (including to communicate with you regarding the services we provide); 

• verify your identity (and the identify of your organisation) as required by law or to algin with best practice (which may include complying with anti-money laundering and terrorist financing client due diligence and “know your client’ requirements); 

• comply with our legal obligations; 

• prevent and detect any misuse of, or fraudulent activities involving, our website; 

• to help us manage, develop and enhance our services, 

and for any other purpose reasonably considered necessary or desirable by us in relation to the operation of our business. 

From time to time, we may contact you with news and information regarding our services (such as the availability of our team to assist you with your upcoming projects that have been publicly announced). If you would prefer not to receive these communications, please let us know and we will respect your request. 

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Who do we disclose your personal information to? 

We may disclose your personal information for the purposes for which it was collected (as described above) to: 

• your authorised representatives and, if authorised or reasonably required to provide the services, professional advisors (such as accountants, tax and financial advisors and other law firms); 

• courts, tribunals, government and regulatory authorities;  

• anyone else where required or authorised by law; and 

• other companies or individuals who assist us in providing our services or who perform functions on our behalf (such as IT service providers, web hosting and website usage analysts, data storage providers, debt collectors, specialist consultants and foreign counsel). 

The above recipients may be located overseas. 

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Who do you contact if you have questions regarding your personal information and privacy? 

If you would like more information about the way we manage personal information that we hold about you, or are concerned by a potential breach of privacy, please contact us by reaching out to info@circalegal.com.au.  

In most cases, you may have access to personal information that we hold about you. However, in some cases we may refuse to give you access to personal information we hold about you. We will provide you reasons for any such refusal.  

We are happy to amend any personal information about you that is held by us and that is inaccurate, incomplete or out of date if you request us to do so.  

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How do we protect personal information? 

We are committed to maintaining the confidentiality of the information that you provide us and we will take all reasonable precautions to protect your personal information from unauthorized use or alteration. In our business, personal information will be predominately stored electronically. Where we no longer require your personal information we will take reasonable steps to destroy or de-identify it. Please note that we may be unable to permanently delete data contained in electronic files created pursuant to automatic archiving and back-up processes. 

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Third party websites 

You may click through to third-party websites from our website, in which case we recommend you refer to the privacy statement and terms of use of the websites you visit. This privacy policy applies only to our business and we do not assume any responsibility for the content of any third-party websites or privacy practices of third-parties. 

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Changes to this privacy policy 

This policy will be reviewed from time to time to take into account new laws, technology, changes to our operations and practices and the changing business environment. We may notify you about changes to this privacy policy by sending you an updated version or by posting on our website. 

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Last update 11 April 2025.

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